Parish Council Meeting – 21st April 2026

Brightwell-cum Sotwell Parish Council

To Members of the Council: you are summoned to attend the Meeting of Brightwell-cum-Sotwell Parish Council on Tuesday 21^st April 2026 in the Stewart Room, Village Hall, Brightwell-cum-Sotwell commencing at 7.30pm.

Members of the Public: you are invited to attend. Any members of the public wishing to address the Council during the formal meeting must make the Chair aware of their intention before the meeting starts. Under the Public Bodies (Admissions to Meetings) Act 1960, the public may be excluded whenever publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted. Members of the public wishing to record the meeting are asked to notify the Chair of their intentions so that appropriate arrangements can be made for the recording, in accordance with the Council’s Standing Orders and Recording of Meetings Policy.

AGENDA

1. Apologies for absence – to receive apologies.
2. Declarations of interest – to receive any declarations of interest from Councillors relating to items on the agenda, in accordance with the Councils code of conduct.
3. Public Participation – to receive questions from the public relating to items on the agenda in accordance with the Council’s code of conduct and standing orders: Request from Representative from JPPC, Chartered Town Planners & 2^nd request from residents of Planning Applications: P26/S0631/S73 & P26/S0632/S73
4. Reports from District & County Council – for information only
5. Minutes – to confirm Minutes of meeting held on 24^th March 2026
6. Update on progress from previous Minutes – the Clerk/Chair/Councillors will report on progress of outstanding items which do not require further decision.
7. Pavillion update: R Nielsen
8. Village Hall Update: G Gilgrass

• Playground update: G Gilgrass

1. Charity donation guidance letter – review J Davys

7. Finance

• Financial Report – to receive the reports for information.
• Bank Statements – to acknowledge scrutiny and acceptance of the previously circulated bank statements.
• Grants – to consider any requests received.
• Invoices for Payment – to consider invoices for payment itemised on the payment schedule.

8. Planning

• Planning Applications – to consider all recent Applications received from South Oxford District Council detailed below and any other Planning Applications submitted between the circulation of this Agenda and the meeting.

9. Parish Matters – to consider any parish matters.
10. Surface water drainage K Sherman (to be discussed with Cllr J Barlow at the start of the meeting)
11. Hedge – village end of Croft Road – Cllr. K Sherman (2 villagers’ complaint)
12. HR – Update – K Sherman
13. APM – date to be set -? 19/5/26 before PC meeting
14. Four Policies reviewed (Cllr. K Sherman & Cllr. M Freeman) – to confirm re adoption (Debit Card, Investment, Complaints Procedure, Privacy Policy)
15. Revisit Code of Conduct for purposes of both new and current Councillors – J Davys
16. Dead Elm Tree resident complaint email – Deacons Orchard – C Hollebone/M Freeman
17. Sires Hill traffic calming – Cllr, C Hollebone (to be discussed with Cllr Barlow at the start of the meeting)
18. Email request to Cllr J Davys re a memory bench in recreation ground

• Items for information or next Agenda only – all items for the next agenda to be submitted to the Clerk by 7^th May 2026
• Date of next meeting – to confirm the date of the next meeting as Tuesday 19^th May 2026

JA Gray                                                                                                   Dated: 15/4/2026