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Brightwell-cum-Sotwell Parish Council

Parish Council Meeting 21st July 2026

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Brightwell-cum Sotwell Parish Council

To Members of the Council: you are summoned to attend the Meeting of Brightwell-cum-Sotwell Parish Council on Tuesday 21st July 2026 in the Stewart Room, Village Hall, Brightwell-cum-Sotwell commencing at 7.30pm.

Members of the Public: you are invited to attend. Any members of the public wishing to address the Council during the formal meeting must make the Chair aware of their intention before the meeting starts. Under the Public Bodies (Admissions to Meetings) Act 1960, the public may be excluded whenever publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted. Members of the public wishing to record the meeting are asked to notify the Chair of their intentions so that appropriate arrangements can be made for the recording, in accordance with the Council’s Standing Orders and Recording of Meetings Policy.

AGENDA for Parish Council Meeting

  1. Apologies for absence – to receive apologies.
  2. Declarations of interest – to receive any declarations of interest from Councillors relating to items on the agenda, in accordance with the Councils code of conduct.
  3. Public Participation – to receive questions from the public relating to items on the agenda in accordance with the Council’s code of conduct and standing orders:
  4. Reports from District & County Council – for information only
  5. Minutes – to confirm Minutes of meeting held on 16th June 2026
  6. Update on progress from previous Minutes – the Chair/Councillors will report on progress of outstanding items which do not require further decision.

i)        Pavillion update: R Nielsen

ii)       Village Hall Update: G Gilgrass

iii)       Playground update: G Gilgrass to include Red Phone Box

7)    Finance

  • Financial Report – to receive the reports for information.
  • Bank Statements – to acknowledge scrutiny and acceptance of the previously circulated bank statements.
  • Grants – to consider any requests received:
  • Invoices for Payment – to consider invoices for payment itemised on the payment schedule

8)    Planning

  • Planning Applications – to consider all recent Applications received from South Oxford District Council detailed below and any other Planning Applications submitted between the circulation of this Agenda and the meeting.
 

P26/S1954/HH

  

Malthouse Orchard, BCS – Single Storey Extension

  

22/7/2026
P26/S1328/GEN Farthing Corner, BCS -Fencing & Planting Response S Crawford 1/7/26
P24/S3481/0 Land West of Shillingford Road Appeal – no comments needed currently (comments can be added up until 10/8/26)

9)     Parish Matters – to consider any parish matters to include Clerk’s Report

a)     Clerk’s Report

b)     OHIS – Re Archived Minutes: Email to state unsigned duplicate minutes Sep 2007-Oct 2009: consent to destroy

c)     Jubilee Pavilion – Councillor Trustee – Induction pack letter for new Councillors – review Cllr C Hollebone

d)     Policies: Reviewed by K Sherman: Reserves Policy to be re-adopted, Cllr. D Fisher, Vexatious Complaints, Publication Scheme, Cllr, R Nielsen, Grants Policy & Tender Policy, Confirm re-adoption of the Planning Committee Procedure Policy Cllr. C. Hollebone

  • Parish Items for information or next Agenda only – all items for the next agenda to be submitted to the Clerk by 31/8/2026
  • Date of next meeting – to confirm the date of the next meeting as Tuesday 22nd September 2026

JA Gray                                                                                        Dated:13/07/2026

 

 

Brightwell-cum Sotwell Parish Council

 Finance Report for Parish Council Meeting on 21st July 2026

 Finance:

  1. Financial Report – to receive the report for information as at 30th June 2026 the accounts stood at:
  • Community Account: £    51 – 30/06/2026
  • Community Instant Access £  138,138.04 – Interest rate 0.60%
  • Deposit Account Statement £    76,600.75  – Interest rate 2.63%
  • Income:

Interest Comm Ins Acc           £    65.82     Received 09/07/26

Deposit Acc Interest                 £  176.41    Received 30/06/26

VAT Reclaim                             £  624.26    Received 19/06/26

OCC (Grass Grant)                   £1295.36    Received 10/06/2026

Debit Card Payments: to include payments made between meetings

Date Paid Payee/Reason Budget Minute Ref Net Payment Payment incl VAT
24/6/26 Brightwell Vineyard APM 24/6/26 -approved JH/JD outside of meeting £29.87 £35.84

Standing Orders & Direct Debits: Regular Payments

Date Cleared SO/DD Payee & Reason Budget Minute Ref Amount
? 18/7/26 D/D Lloyds Charges Bank Charges 21/7/26 – Point 7 £4.25
14/7/26 D/D Talk Talk – Phone & BB B/Band/Phone 21/7/26 – Point 7 £46.03
1/7/26 D/D Go cardless – Scribe Scribe 21/7/26– Point 7 £44.40
3/7/26 D/D NEST Pension Pension contributions/HMRC 21/7/26 – Point 7 £50.40
22/7/26 S/O Clerk Salary Clerk Salary 21/7/26 – Point 7 £1006.32
  1. Bank Statements – to acknowledge scrutiny and acceptance of the previously circulated bank statements
  2. Invoices for Payment – to consider invoices for payment itemised on the payment schedule
Payee & Reason Budget Minute Ref Net Payment Payment Incl. VAT
Scofell Ground Maintenance/Grass Cutting 21/7/26 Point 7- £1009.10 £1210.92
Stewart Hall – Meeting Room Room Hire 21/7/26 – Point 7 £28.00 £28.00
J Gray (Travel Exp – OHIS) Office Exp 21/7/26 – Point 7 £13.20 £13.20
Tom Cottrell – Trees Trees & Hedges 21/7/26 – Point 7 £1800.00 £2160.00
Wicksteed  (Parts for play ground) Play Areas – Rec 21/7/26 – Point 7 £9.14 £9.14
Huck Nets (Goal Nets) Play Areas – Rec 21/7/26- Point 7 £55.31 £66.37

2 Purchase Orders submitted for replacement parts for Jubilee Pavilion playground equipment:

Huck-Net – Goal Net       £55.31 (Net)           £66.37 Total – Invoices received above

Wicksteed – Plastic Plug £9.14                        £  9.14 Total – Invoice received above

 

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